Payroll Specialist

Company: Genesis10
Location: Sunnyvale
Posted on: April 17, 2025

Job Description:

Genesis10 is currently seeking a Payroll Specialist with our client in their Sunnyvale, CA location. This is a 12 month + contract and a remote position.

If your skills, experience, and qualifications match those in this job overview, do not delay your application.

Summary:
The Global Payroll and Employment Tax team is looking for a creative, enthusiastic, and experienced Payroll Specialist 2 to join us in providing exceptional support to the client employees and business groups. You will be responsible for delivering a complete and accurate flow of data to internal and external stakeholders to ensure that all compensation, deduction, and taxation details are understood.

Responsibilities:
Payroll Processing and Administration.
Bi-Weekly Payroll Processing: Perform accurate preparation and processing of bi-weekly US and Canada payroll, including new hire and termination processing, leave of absence payments, retroactive payments, commissions, one-time non-recurring payments (e.g., bonuses, perk-up payments, patent awards, non-cash awards).
Taxable Benefits: Process taxable benefits such as gifts and transit commuter programs.
Stock-Based Compensation: Process stock-based compensation transactions (ESPP Disqualified Dispositions, RSUs, Non-Quals, and ISOs).
Assist in ESPP stock purchase and enrollment on a quarterly basis.
401(k) Contributions: Audit and post 401(k) contributions and demographic files to Fidelity on a bi-weekly basis.
Multi-State Payroll: Process multi-state bi-weekly payroll for over 11,000+ employees while adhering to deadlines.
Termination Payments: Responsible for calculation and reconciliation of all terminations according to state regulations.
Payroll System Updates: Ensure employee information is properly updated in the payroll system via Workday integration and resolve discrepancies with appropriate teams.
Compliance and Policy Adherence: Strong policy advocate to ensure all transactions are compliant with internal policies and procedures.
Adhere to corporate policies and procedures.
Taxation: Understand and ensure proper taxation of employer and employee-paid benefits through accurate payroll processing.
Reporting and Documentation.
Report Preparation: Develop and write ad hoc reports pertinent to internal and agency requirements.
Prepare and maintain standard and ad hoc reports and queries.
Payroll Knowledge Maintenance: Review and maintain payroll knowledge articles.
Process Improvement and Efficiency.
Process Improvements: Assist in identifying process improvements to ease day-to-day payroll activities.
Assist manager with process improvement efficiencies.
Special Projects: Handle special projects and additional tasks as needed.
Collaboration and Support.
Vendor and Team Liaison: Liaise with ADP, Talent Services, and Payroll Operations teams to identify open cases and ensure timely resolution.
Payroll Queries and Reconciliation: Provide research, analysis, and reconciliation for payroll-related queries or unexpected results and recommend practical solutions.
Regulatory Knowledge.
Labor Laws: Possess extensive knowledge of US and Canada labor laws and regulations.

Requirements:
5+ years of multi state payroll experience.
Only candidates available and ready to work directly as Genesis10 employees will be considered for this position.

Preferred Qualifications:
FPC or CPP certification is a plus.
Experience in international/expat payrolls and equity compensation.
Has good sense and judgement to raise issues before they escalate.
Possess a high degree of professionalism and can communicate with sensitivity.
Driven to accomplish tasks and projects.
Self-starter, ability to work independently but also flexible working with a team and can complete tasks under limited supervision.
Highly detail oriented and can handle multiple priorities while following moving targets with ease.
Proficiency in MS Excel including advanced formula functions (Vlookups, Pivot tables, IF statements).
Expert knowledge of MS Office (Outlook, Word, PowerPoint and Excel), ADP Global (SAP based system), ADP Smart Compliance, Workday, Service Now, Pro-Business, R&R, Report Writer and various payroll software.
Strong understanding of payroll and tax withholding compliance obligations.
Excellent communication, organizational, analytical and customer service skills.
Ability to maintain confidentiality and exercise extreme discretion.
Ability to demonstrate a high degree of accuracy and urgency.

Pay rate range: $39.25 - $46.44 hourly.

If you have the described qualifications and are interested in this exciting opportunity, please apply!

Ranked a Top Staffing Firm in the U.S. by Staffing Industry Analysts for six consecutive years, Genesis10 puts thousands of consultants and employees to work across the United States every year in contract, contract-for-hire, and permanent placement roles. With more than 300 active clients, Genesis10 provides access to many of the Fortune 100 firms and a variety of mid-market organizations across the full spectrum of industry verticals.

For contract roles, Genesis10 offers the benefits listed below. If this is a perm-placement opportunity, our recruiter can talk you through the unique benefits offered for that particular client. Benefits of Working with Genesis10:
Access to hundreds of clients, most who have been working with Genesis10 for 5-20+ years.
The opportunity to have a career-home in Genesis10; many of our consultants have been working exclusively with Genesis10 for years.
Access to an experienced, caring recruiting team (more than 7 years of experience, on average.)
Behavioral Health Platform
Medical, Dental, Vision
Health Savings Account
Voluntary Hospital Indemnity (Critical Illness & Accident)
Voluntary Term Life Insurance
401K
Sick Pay (for applicable states/municipalities)
Commuter Benefits (Dallas, NYC, SF)


For multiple years running, Genesis10 has been recognized as a Top Staffing Firm in the U.S., as a Best Company for Work-Life Balance, as a Best Company for Career Growth, for Diversity, and for Leadership, amongst others. To learn more and to view all our available career opportunities, please visit us at our website.

Genesis10 is an Equal Opportunity Employer. Candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Keywords: Genesis10, Gilroy , Payroll Specialist, Accounting, Auditing , Sunnyvale, California